Rolling over classes into 2025

Get set for 2025! Roll over your existing student accounts easily with our video walkthrough and step-by-step guide.

What is the rollover?

The rollover process pertains to bringing existing student accounts from 2024 into their respective 2025 classes. All historic assessment data remains attached to student accounts when they are rolled over. You can access this quickly once students are rolled over via View Class Results.

As the rollover only pertains to existing students, new students cannot be rolled over and will need to be uploaded separately - this process is outlined here.

Rolling over students (bulk-upload)

You can use our bulk-upload feature to quickly organise students into their 2025 classes.

1) Select Rollover Students on the main page to begin the process.

2) Click Download 2025 Rollover File. This file must be used in the rollover process - the system will not accept other files. The file will contain a list of active students from 2024, who are not currently rolled over.

3) You will need to update the rollover file with the 2025 classes, and upload this back onto the system. Please follow the instructions on the file and remove any students that do not need to be rolled over.

You can use an export from your School Information System to populate the file accordingly, however, the student IDs must match the original.

4) If there are any errors, the system will notify you to fix them.

Classes will be instantly created and students reshuffled into them accordingly once the document is uploaded.

Rolling over students (manually)

Students can also be manually rolled over. This may be a suitable option if you have a smaller number of students to bring into 2025. Click Add Class to create a new class or click into an existing one to get started, and press the +icon in the bottom right corner next to the trash icon.

Select Rollover 2024 Student(s).

Click the + icon next to a student's name to bring them across into the 2025 class.

You can use the filters at the top to switch between year levels or search a student's name.

Exit out of the menu to finish rolling over the students. The students will appear in the 2025 class.

Next steps

After rolling over existing students, you can proceed to create accounts for any new students. This can also be done through a spreadsheet, or manually one by one. Please see our guide here for instructions on how to do this.