Enrolment options on Essential Assessment
Essential Assessment has multiple enrolment options to ensure quick and secure uploading of your class data.
In this article
Upload Class
The Upload Class tool is for NEW CLASSES. Click Upload Class and then Download Class Template...
From here, fill out the template with the following information:
- First Name.
- Surname.
- Student ID (this must be unique to each student).
- Username (this is optional - if you leave this blank, the system will generate a random username).
- Password of at least 8 characters (this is optional - if you leave this blank, the system will generate a random password).
- Class name.
- Each student's Year Level.
You will need to save the document. Once saved, you are able to upload this. Click Choose File and then Upload 20XX Class.
An Upload Complete message will pop up on the screen once completed.
Click the pencil icon to edit a class to adjust a student's year level in a composite class.
To upload classes into EA, you must use our class template. When using this template, please do not remove or edit any pre-existing information in the template.
Using this template will only upload accounts for students that don't already exist on the platform. If the student already exists, you will need to add them to the class manually.
Upload Rollover
You can roll over your previous year's students by selecting using the calendar icon to change to 2025.
Then click Upload Rollover.
Firstly, download the Download Students Not Rolled Over file. This file will contain the information for students that have not been rolled over for this year. Next, download the Download Rollover Template file.
Do not use the Download Students Not Rolled Over file to upload this data. Download the Download Rollover Template file and copy the students' information from the Download Students Not Rolled Over file over to the template.
Once you have copied and pasted the relevant data, save the file. Click Choose File and Upload 20xx Rollover to upload your file.
Manual Rollover
Click into a class and click the + icon on the bottom right-hand side.
Click Rollover 20XX Student(s).
Click the student(s) you would like to rollover and then click the X in the top right-hand corner to add them to the class.
Rollover for the new academic year
At the start of Term 4 during the current academic year, you will have the option to rollover your class for the new academic year. The rollover will only be applicable to existing students. Students who don't already have accounts on EA will need to be added separately.
Click the calendar icon and then click the new academic year.
Click Upload Rollover.
Firstly, download the Download Students Not Rolled Over file. This file will contain the information for students who have not been rolled over for the new academic year.
Next, download the Download Rollover Template file.
Do not use the Download Students Not Rolled Over file to upload this data. Download the Download Rollover Template file and copy the students' first names, last names and student IDs from the Download Students Not Rolled Over file over to the template. You will need to change the class name to reflect the new academic year.
Once you have copied and pasted the relevant data, save the file. Click Choose File and Upload 20xx Rollover to upload your file.
This rollover is only avaliable from Term 4 of the current academic year until the end of Term 1 of the new academic year.
Changing the academic year for rolled-over classes
Once you have rolled your classes over for the new academic year, you will have the option to change the classes to reflect the new year. Changing the academic year will update the students to their new year level and allow your students to start the new academic year in the current year. Click into the class and switch the academic year toggle to IS ON.
Add Class
Click Add Class.
Name your class and click Add Class.
Click into the newly created class and click the + icon on the bottom right-hand corner to add students.
Click Create New Student(s). From here, change the number to the number of students you would like to add and click Next.
Enter the students' details and click Create Student(s).
